American Falls School Board Meeting Minutes Archive

September 23, 2019, 6:30 P.M.

THE FIRST REGULAR MEETING OF THE BOARD

OF TRUSTEES OF AMERICAN FALLS SCHOOL DISTRICT #381

WAS HELD IN THE BOARD ROOM OF THE ADMINISTRATIVE

OFFICE BUILDING ON

September 23, 2019, 6:30 P.M.


A motion was made by Joel Beck to enter in to Executive Session per Idaho Code 74-206 (1) (b)Idaho Code 74-206 (1) (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. The motion was seconded by Jesalee Smith.

A roll call was taken to move to Executive Session: Bruce Hauber, yes, Jesalee Smith, yes, Joel Beck, yes, Kamren Koompin, yes, Travis Mills, yes.

Executive Session was held at 6:31 p.m.

Joel Beck moved to exit executive session at 7:08 p.m. Seconded by Travis. The motion was duly passed.


CALL TO ORDER, ESTABLISHMENT OF A QUORUM

Chairman Kamren Koompin called the meeting to order at 7:10 p.m. Also present were Travis Mills, Joel Beck, Bruce Hauber, Jesalee Smith, Randy Jensen, Paula Laggis, Travis Hansen, Bryan Flake, Alexis Navarrete, Aliyah Castaneda, Angie Harker, and Nathan Gugelman. A quorum was established.


PLEDGE OF ALLEGIANCE

Those present recited the Pledge of Allegiance.


ACTION ITEMS


APPROVAL OF AGENDA


A motion was made by Bruce Hauber and seconded by Joel Beck to approve the Agenda. The motion passed.


A motion was made by Joel Beck and seconded by Travis Mills to approve the Consent Agenda removing the FY18-19 Audit until after the review. Joel Beck would like to further look at the Student Transportation Form and approve at a later date. The motion passed.


CONSENT AGENDA

1. Approve Board Meeting Minutes from August 26, 2019

2. Approve Executive Session Meeting Minutes from August 26, 2019

3. Approve Special Board Meeting Minutes from September 4, 2019

4. Approve Payment of Bills

5. Approve FY18-19 Audit

6. Approve Open Enrollment

7. Approve Alternative Authorization Joni Marizza Pitcher

8. Approve Overnight Girls Basketball Team Building Retreat

9. Approve Student Transportation Form

10. Approve Capital Objects – Laminator at WTMS


Kurt Folke, Quest C.P.A. reviewed the FY18-19 Financial Audit via phone. He stated the audit went very well and the board could feel confident making financial decisions based on the findings. The financial controls are good and in place with bank reconciliation and documentation of transactions. The M & O ending balance was up and moving n the right direction to have 1.5 months operating reserve. At the end of FY19 we have 1.2 months of reserve. He stated we have enough in our Bond Fund to meet the FY20 payments but will need to increase the reserve for FY21 as the bond payment increases by approximately $200,000.


PATRON INPUT

There was none.


INFORMATION ITEMS/REPORTS


Angie Harker, Family Development & Engagement Specialist

Ms. Harker shared what her duties have entailed this past year and where they are headed in the current year. She stated she is also the Homeless Liaison where our district had previously identified 1 homeless student last year Ms. Harker had identified 56 and she has currently identified an additional 30 students based on the Federal homeless definition, living with aunts, uncles, grandparents, friends, etc. Suzanne Peck with the State Department of Ed has identified our district as a leader in the state for our program. With the addition of services with the ICF, ISU and the Department of Labor working in our administration building she feels we will be able to help so many more families and students.


Travis Hansen, AFHS Principal

Mr. Hansen stated the marching band was back and under Mr. Hanchey’s direction and will perform at the Homecoming game next week, September 27th. The high school has 4 new teachers and feels they have been great additions to the staff. Ms. Knickrehm has brought back Food Science and has the first class with 26 students enrolled. The staff at the high school is very excited to have an SRO in the building and that will begin October 1st.


Bryan Flake, AFHS AD/Vice Principal

Mr. Flake stated the sports teams were doing well with Football coming off a big win a week ago. Boys and Girls Soccer have Senior Night the week of Homecoming and will play on the football field under the lights. All teams are beginning district play.


Randy Jensen, Superintendent

Mr. Jensen shared the School Improvement Plan for the 19-20 school year identifying the goals for the year.


DISCUSSION:

Mr. Hansen said a survey was sent to coaches, staff and students concerning the current Sports Eligibility policy. Mr. Flake and Mr. Hansen felt after reviewing other district policies our policy was in the middle to lower end of academic and code of conduct guides. Joel Beck would like to come up with a district policy forming a committee to review and recommend policy. He also wondered if the students were aware they could appeal any action taken. Nathan Gugleman likes the academic portion but was concerned about the severity of consequence if a student self-report. He stated not all situations/students are the same and feels there are grey areas and each situation should be looked at individually. Travis Mills would like to start the process and revisit it.

ACTION ITEMS

a. Paula Laggis discussed the ISBA Simbli software and what it offered the district and the board as a service. There are 6 modules within the software which may be purchased individually or as a package. The board felt there were other products available at a lower price. A motion was made by Travis Mills to deny purchasing Simbli and was seconded by Joel Beck. The motion passed.

b. A motion was made by Joel Beck and seconded by Travis Mills to approve the School Improvement Plan for 19-20. The motion passed.

EXECUTIVE SESSION

Chairman Kamren Koompin stated that the next order of business was to call for an executive session.

Joel Beck moved to recess from an open meeting and into executive session pursuant to Idaho Code § 74-206(1)(a) and (b) regarding student matters that following the executive session, the Board will reconvene in public session for the purpose of conducting further business or for adjournment of the meeting. The motion was seconded by Travis Mills.

Roll Call Vote was taken to recess the open meeting and proceed with an executive session: Jesalee Smith, yes, Joel Beck, yes, Bruce Hauber, yes, Travis Mills, yes, Kamren Koompin, yes.

Executive session was held at 9:21 p.m.

Joel Beck moved to exit executive session at 9:45 p.m. and proceed with the open meeting as set forth on the agenda. Seconded by Travis Mills. The motion was duly passed.

Student A:

A motion was made by Joel Beck to expel Student A through the end of the session. Student A may reapply to the Academy and with the admittance will have conditions for attending set by the school board. There will be a special board meeting to outline the conditions the student must adhere to upon admittance. The motion was seconded by Bruce Hauber. The motion passed.

Personnel;

A motion was made by Joel Beck to follow the co-curricular salary schedule for paying a Head Coach stipend at both the high school and middle school and was seconded by Travis Mills. The motion passed.

ADJOURNMENT

There being no further business to come before the board at this time, Joel Beck moved to adjourn the meeting. The motion was seconded by Travis Mills. The motion to adjourn was granted.

_______________________________ _______________________________

Chairman of the Board Clerk of the Board


August 26, 2019, 7:00 P.M

THE FIRST REGULAR MEETING OF THE BOARD

OF TRUSTEES OF AMERICAN FALLS SCHOOL DISTRICT #381

WAS HELD IN THE BOARD ROOM OF THE ADMINISTRATIVE

OFFICE BUILDING ON

August 26, 2019, 7:00 P.M.


CALL TO ORDER, ESTABLISHMENT OF A QUORUM

Chairman Kamren Koompin called the meeting to order at 7:00 p.m. Also present were Travis Mills, Joel Beck, Bruce Hauber, Jesalee Smith, Randy Jensen, Paula Laggis, Travis Hansen, Bryan Flake, Robbie Hanchey, Kylie Walker, Patty Raya, Tina Fehringer, Chris Torgesen, Tyler Shafer, and Paul Laggis. A quorum was established.


PLEDGE OF ALLEGIANCE

Those present recited the Pledge of Allegiance.


ACTION ITEMS


APPROVAL OF AGENDA


A motion was made by Joel Beck and seconded by Jesalee Smith to approve the Agenda. The motion passed.


A motion was made by Bruce Hauber and seconded by Travis Mills to approve the Consent Agenda. The motion passed.


CONSENT AGENDA

  1. Approve Board Meeting Minutes from July 22, 2019
  2. Approve Executive Session Meeting Minutes from July 22, 2019
  3. Approve Payment of Bills
  4. Approve hiring Ronnie Stilwell, Head of Maintenance
  5. Approve hiring Jill Gehring, JR Simplot Elementary Counselor
  6. Approve hiring Elizabeth Smith, AFHS Physical Science Teacher
  7. Approve hiring Lee Eyerman, AFHS Sped Teacher
  8. Approve hiring Kortnee Roland, Angela Warth, Grecia Avalos, Lucy Thompson, and Haily Crompton WTMS Parapros
  9. Approve hiring Hailey Delauretis, Alexis Navarrete, and Kim Rose JR Simplot Elementary Parapros
  10. Approve hiring Anneke Sanchez AFHS Parapro
  11. Approve ISU Counseling Intern August-December at WTMS
  12. Approve Capital Objects Girls BB Shooting Machine and Projector AFHS
  13. Accept Caralee Nulph’s September 30, 2019 resignation


PATRON INPUT

There was none.


INFORMATION ITEMS/REPORTS




Tyler Shafer, WTMS Principal

Mr. Shafer said opening day went very well and he was very excited about the new teachers. He felt they added to the staff already there and would be a great asset. The staff used some tools they gained at the opening day training with Keith Orchard.

Grades 7-8 are full and grade 6 is over with 30-32 students per class. Large number of students in 6th grade band.

Mr. Shafer would like to see some updates to the middle school in the upcoming years. He will create a 3-5-year plan for improvements.


Chris Torgesen, JR Simplot Principal

Mr. Torgesen had many people including community members come through the school and everyone is very excited about it.

The staff is continuing with PBL training with three key “R” items, be Respectful, be Responsible, and be Ready to learn.

They are also implementing “Classcraft”. Each classroom will select a “bird” as their mascot for the year. This program engages teachers and students with educational role playing. This year they are on Tier 1, with Tier 2 and 3 following in the upcoming school year.

Many teachers opted for alternative seating in the classroom with some stand up desks, wobble chairs, and traditional seating.

The school opened with 372 students, 4th and 5th grade have 26-27 students with 3rd grade having 24-25 students.

Very pleased with the security system. Bruce Hauber commented he took one of the city officers through and felt if would be helpful to have all city and county officers go through the school and see the layout.


Tina Fehringer, Hillcrest Principal

Mrs. Fehringer thanked the board for the for the opening house. The teachers were happy to meet the parents and students prior to starting school and she felt that allowed for a calmer first day. There was a huge turnout with only a handful of students not there.

Patty Raya, Kylie Walker, and Tina attended a great Dual Immersion training in Utah this summer. There are 48 students in the program and of that 45 families came to the open house. Patty thanked the board and Randy for the opportunity to pilot this program. There is nearly a 1:1 ratio of Spanish/English speaking students in the program.

In June when the 3rd grade moved from Hillcrest the 2nd grade classrooms were moved to the third-grade wing so all of the classrooms are now on the one side of the building helping with safety. Mrs. Fehringer hopes to develop outdoor seating for classroom teaching or projects on former second grade playground. She also said she appreciated all of the hard work of the maintenance crew and those that helped move and paint.

Mrs. Fehringer hoped in the upcoming years some attention could be given to Hillcrest with A/C and some other items could be addressed as well. She will put together a plan.


Travis Hansen, AFHS Principal

Mr. Hansen said the high school has the highest enrollment he has seen since he has been here with 450 students.

The high school welcomed 4 new teachers, including AFHS alumni.

Chromebooks were given out to students in all grades with the exception of the freshman class. Those will be given out as the student returns the paperwork associated with them.

Sports are in full swing with boys’ and girls’ soccer already playing games. Mr. Flake stated Volleyball will have their first game this week and he is trying to schedule games for JV Boys soccer. He does have games scheduled with Highland, Twin Falls and two with Blackfoot. Participation is growing with all of our teams, however, there are lower numbers in Football than they had hoped. Paul Laggis commented that to get more kids out for sports parent involvement is key. Without the parents’ involvement and interest low numbers will continue. He also stated there were many good things happening in the district and he was glad to see the ACE training with Keith Orchard and felt that was very important. Travis Mills followed up on the involvement in sports wondering about volunteers and asked what the school and coaches needed to be successful to get/keep our sports strong. Can we identify the needs so they can be addressed?


Randy Jensen, Superintendent

Mr. Jensen reported to the board on highlights in our school district.

  • A two-day training was held this month for our new teachers. 13 out of the 18 new hires live in American Falls. Some of the teachers are brand new teachers and others are veteran teachers.
  • Opening day there was the ACE training for staff and Keith Orchard kept everyone’s attention for 4 full hours. The night prior was a community event with about 25 participants and the afternoon session after the staff training had about 35. Keith will return on October 10th to do a follow up training for both the staff and community.
  • We are continuing the Poverty training and will come together with our community members and have possibly new “neighbors” for some of them.
  • The playground equipment at JR Simplot Elementary was suppose to be installed last week, but did not show up until Friday. It will be installed this week and sod will be laid.
  • The water at the hydrant at JR Simplot Elementary has chlorophyll in it. The water in the building does not and is safe. Several tests need to be run on the hydrant to ensure there is a clear reading. The city will need to run a new water line from Fort Hall Ave. to the hydrant. They will run more tests this week.
  • The preschool committee is in the process of writing the second grant targeting added seats in the local preschools and/or strengthening the current programs to help those students come kindergarten ready.
  • Read Talk Play shirts were given to the staff and will be given to community members. The hope is for everyone to wear those shirts every Wednesday to promote this activity. We are looking at many other ways to incorporate Read Talk Play throughout the community.
  • Enrollment has increased over 100 students compared to last year. Our infrastructure can handle the increase at all schools but it does increase the expenses associated with more students, additional supplies and possibly additional staff.
  • School supplies went fairly well and was a large undertaking for Nikki Funk at the district office. Parents seemed happy to eliminate that purchase. Travis Mills said the local backpack give away was very successful and they did run out of backpacks. The group was able to purchase more backpacks than they have in the past since they did not have to fill them with supplies as they have done.

ACTION ITEMS

a. Mr. Hanchey spoke to the board about the band trip to Disneyland in March. The trip is planned to happen during Spring Break with the students leaving Sunday, March 22nd returning Thursday, March 26th with no school days missed. They are currently fundraising for the trip with cost estimations between $20,000-$25,000. There are a few grants they are hoping to write. A yard sale was held and went well with many items donated. Mr. Hanchey stated he had 100 middle school students currently in band. He also has several students auditioning for the FFA national band and many other opportunities. Mr. Hanchey thanked the board for allowing he and 3 other staff members to travel to Colorado this summer for a training. They are now 4 of only 6 teachers in the State of Idaho who can teach Rock and Roll. Bruce Hauber moved to allow the Band trip to Disneyland and it was seconded by Jesalee Smith. Motion passed.

b. The high school eligibility policy was tabled for future discussion.

c. A motion was made by Jesalee Smith to approve the projector for JR Simplot Elementary and seconded by Travis Mills. The motion passed.

EXECUTIVE SESSION

Chairman Kamren Koompin stated that the next order of business was to call for an executive session.

Joel Beck moved to recess from an open meeting and into executive session pursuant to Idaho Code § 74-206(1)(a) and (b) regarding student matters that following the executive session, the Board will reconvene in public session for the purpose of conducting further business or for adjournment of the meeting. The motion was seconded by Travis Mills.

Roll Call Vote was taken to recess the open meeting and proceed with an executive session: Jesalee Smith, yes, Joel Beck, yes, Bruce Hauber, yes, Travis Mills, yes, Kamren Koompin, yes.

Executive session was held at 8:34 p.m.

Joel Beck moved to exit executive session at 9:02 p.m. and proceed with the open meeting as set forth on the agenda. Seconded by Travis Mills. The motion was duly passed.

No action was taken in Executive Session.

A motion was made by Joel Beck to schedule a Special Board meeting to discuss an Emergency Levy due to increased enrollment on Wednesday, September 4, 2019 at 7:00 p.m., seconded by Travis Mills. Motion passed.

ADJOURNMENT

There being no further business to come before the board at this time, Joel Beck moved to adjourn the meeting. The motion was seconded by Travis Mills. The motion to adjourn was granted.


_______________________________ _______________________________

Chairman of the Board Clerk of the Board



July 22, 2019, 7:00 P.M.

THE FIRST REGULAR MEETING OF THE BOARD

OF TRUSTEES OF AMERICAN FALLS SCHOOL DISTRICT #381

WAS HELD IN THE BOARD ROOM OF THE ADMINISTRATIVE

OFFICE BUILDING ON

July 22, 2019, 7:00 P.M.



CALL TO ORDER, ESTABLISHMENT OF A QUORUM

Chairman Kamren Koompin called the meeting to order at 7:00 p.m. Also present were Travis Mills, Joel Beck, Randy Jensen, Paula Laggis, Jesalee Smith, Bryan Flake, and Daniel Moore. A quorum was established.


PLEDGE OF ALLEGIANCE

Those present recited the Pledge of Allegiance.


ACTION ITEMS


APPROVAL OF AGENDA

A motion was made by Travis Mills and seconded by Bruce Hauber to approve the resignation of Lane Lankford as a Trustee. The motion passed.


A motion was made by Travis Mills and seconded by Joel Beck to appoint Jesalee Smith as a School Board Trustee replacing Lane Lankford. The motion passed. Jesalee Smith was sworn in as Trustee.


A motion was made by Travis Mills and seconded by Joel Beck to approve the Consent Agenda. The motion passed.


CONSENT AGENDA

1. Approve Board Meeting Minutes from June 24, 2019

2. Approve Executive Session Meeting Minutes from June 24, 2019

3. Approve Special Board Meeting Minutes from July 1, 2019

4. Approve Payment of Bills

5. Approve Helen Bertler, PT Music JR Simplot Elementary

6. Approve Shelly Hutchinson, Fulltime Cook, Hillcrest Elementary

7. Approve Mirinda Clapier, PT Art JR Simplot Elementary

8. Approve Jaxon Jensen, Cross Country Coach

9. Approve Jamie Webb, JR Simplot Sped Teacher


A motion was made by Travis Mills and seconded by Jesalee Smith to Approve the 2019-20 Bus Routes. The motion passed.


A motion was made by Travis Mills and seconded by Bruce Hauber to approve the 2019-20 Bus Safety Areas. The motion passed.


A motion was made by Joel Beck and seconded by Travis Mills to approve the Final Reading of Board of Trustees 1313, 1500, 1525, Financial Management 7235,7235PF1, 7235PF2, 7320P1, 7400P2, 7400P3, 7450, and School Facilities 9100. The motion passed.


A motion was made by Joel Beck and seconded by Travis Mills to approve the Application for Cooperative Dance with Aberdeen High School and Softball with Rockland High School. The motion passed.


A moment of silence was held in honor of former student Taylor Smith.


PATRON INPUT

There was none.


INFORMATION ITEMS/REPORTS


Bryan Flake, High School Athletic Director

Mr. Flake reported he along with several coaches, a few students and parents helped move dirt on the sprinkler system on the football field filling in the new lines. He has had many comments on how good the practice field looks at the high school. We still have openings for the Golf and Track coaches.


Randy Jensen, Superintendent

Mr. Jensen reported to the board on highlights in our school district.

  • Sprinkler system is in completely on the football field and the lower playground. Tarp has been laid and plants will be set soon at JR Simplot school and topsoil will be added.
  • Construction is moving. The school will be open on time. There has been some delay with the cabinet installation. Student drop off will remain on Taylor with the opening in the fence moving closer to the building than its current location. Guest parking will be located at the front entrance of the school on Tyhee.
  • Preschool Grant committee has been meeting every two weeks this summer. The next step will be to write a grant to increase and pay for more preschool spots throughout the community. Only 8 communities will receive the grant. The goal with or without the grant will be to add more spots and to educate parents in the importance of preschool.
  • All day kindergarten and dual immersion is ready.

ACTION ITEMS

The high school eligibility policy was discussed compared to the IHSAA policy. The current high school policy has more rules. The high school policy currently requires student participants to pass 5 of the 6 classes to be eligible to participate in an event. The school board members would like feedback from our coaches and parents regarding our current policy.

EXECUTIVE SESSION

Chairman Kamren Koompin stated that the next order of business was to call for an executive session.

Joel Beck moved to recess from an open meeting and into executive session pursuant to Idaho Code § 74-206(1)(a) and (b) regarding student matters that following the executive session, the Board will reconvene in public session for the purpose of conducting further business or for adjournment of the meeting. The motion was seconded by Travis Mills.

Roll Call Vote was taken to recess the open meeting and proceed with an executive session: Jesalee Smith, yes, Joel Beck, yes, Travis Mills, yes, Kamren Koompin, yes.

Executive session held at 8:25 p.m.

Joel Beck moved to exit executive session at 8:36 p.m. and proceed with the open meeting as set forth on the agenda. Seconded by Travis Mills. The motion was duly passed.

No action was taken in Executive Session.

ADJOURNMENT

There being no further business to come before the board at this time, Joel Beck moved to adjourn the meeting. The motion was seconded by Travis Mills. The motion to adjourn was granted.


_______________________________ _______________________________

Chairman of the Board Clerk of the Board