District Policy

  • 1000 SERIES—BOARD OF TRUSTEES
Continuity of the Board


Organization and Classification 1010

School Board Elections

Membership 1100

Elections 1110

Candidate Edification 1110P

Taking Office 1120

Oath of Office 1120P

Resignation 1130

Vacancies 1140

Organization and Government of the Board

Annual Organization Meeting 1200

School Board Powers and Duties 1205

Qualifications, Terms and Duties of Board Officers 1210

Clerk 1220

Duties of the Treasurer 1230

Duties of Individual Trustees 1240

Committees 1250

Authorization of Signatures 1260

Governance

District Policy 1300

Administrative Procedures 1310

Strategic Planning……………………………………………………………………...1315

Management Rights 1320

Principals of Operations

Board/Staff Communications 1400

School Board Use of Electronic Mail 1402

School Board Use of Electronic Mail and Social Media 1405

Board-Superintendent Relationship 1410

Trustee Expenses 1420

Trustee Insurance 1430

Board Participation in Activities 1440

Board Meetings and Board Meeting Procedures 

1

Board Meetings 1500

School Board Meeting Procedure 1510

Public Participation in Board Meeting 1520

Request to Appear Before the Board 1520F

Board Meeting News Coverage 1525

Records Available to Public 1530

District Record Request Form 1530F

Board Ethics, Growth and Development

Code of Ethics for School Board Members 1600

Conflict of Interest 1610

Trustee Spouse Employment…………………………………………………………..1615

Annual Goals and Objectives 1620

Evaluation of Board 1630

In-Service Conference for Trustees 1640

Board Development Opportunities 1645

New Board Member Workshop 1650

2000 SERIES—INSTRUCTION

Goals 2000

Curriculum

Curriculum Development and Assessment 2100

Lesson Plan 2110

Program Evaluation and Diagnostic Tests 2120

Research Studies 2130

Student and Family Privacy Rights 2140

Copyright 2150

Copyright Compliance 2150P

Instructional Organization

School Year, Calendar, and Instructional Hours 2200

School Closure 2210-2210P

Pre-kindergarten Programs 2220

Grade Organization 2230

Class Size 2240

Programs and Services

Guidance and Counseling 2300

Nutrition Services 2305

Nutrition Education 2310

Physical Activity Opportunities and Physical Education 2315

Health Enhancement 2320

Driver Training Education 2325

Community and Adult Education 2330

Digital Citizenship and Safety Education 2335

Controversial Issues and Academic Freedom 2340

Speakers in the Classroom and at School Functions 2345

Controversial Speakers Procedure 2345P

Programs and Services (cont.)

Student Religious Activity at School 2350

Release Time 2355 

2

Interscholastic Activities 2360

Homebound, Hospital and Home Instruction 2370

Elementary and Secondary Education Waiver 2380

Limited English Proficiency Program 2385

Migrant Education Program 2390

Idaho Digital Learning Academy Classes 2395

Special or Alternative Instruction

Section 504 of the Rehabilitation Act of 1973 2410-2410P

Title I 2420-2420P

Gifted and Talented Program 2430

Online Courses and Alternative Credit Options 2440

Contracted Student Services 2450

Instructional Materials

Library Materials 2500

Selection of Library Materials 2510-2510P

Curricular Materials 2520

Learning Materials Review 2530

Selection, Adoption, and Removal of Curricular Materials 2540

Technology Advisory Council 2545

Field Trips, Excursions, and Outdoor Education 2550

Contests for Students 2560

Use of Commercially Produced Video Recordings 2570

Parental Opt-Out/Consent Form Regarding Movies 2570F

Grading and Promotion

Promotion/Retention 2600

Advancement Requirements (6-9) (9-12)……………………………………………..2605

Grading and Progress Reports 2620

Parent-Teacher Conferences 2625

Homework 2630

Graduation

High School Graduation Requirements ….2700-2700P

Military Compact Waiver………………………………………………………………2705

Alternative Measure to the Idaho Standards Achievement Tests 2710

Alternative Mechanism to the Idaho Standards Achievement Tests 

Participation in Commencement Exercises 2720

Accreditation

Objectives 2800

3

3000 SERIES—STUDENTS

Enrollment and Attendance

Entrance, Placement and Transfer 3000

Open Enrollment 3010

Open Enrollment Application Form 3010F

Open Enrollment Procedures 3010P

Enrollment and Attendance Records 3020-3020P

Part-Time Attendance / Dual Enrollment 3030

Compulsory Attendance 3040

Compulsory Attendance Prosecutor Letter Form 3040F1

Compulsory Attendance Prosecutor Referral Form 3040F2

Attendance Policy 3050

Education of Homeless Children 3060

Students of Legal Age 3070

Nonresident Student Attendance Policy 3080

Foreign Exchange Students 3090

Foreign Exchange Students 3090P

Programs for At-Risk/Disadvantaged Students 3100

Student Rights and Responsibilities

Student Rights and Responsibilities 3200

Uniform Grievance Procedure 3210

Student Use of Buildings:  Equal Access 3220

Student Clubs:  Equal Access 3225

Student Club Risk Management Plan 3225F

Student Government 3230

Student Publications 3240

Distribution and Posting of Materials 3250

Student Dress……………………………………………………………………...3260-3260P

Electronic Communications Devices 3265

District-Provided Access to Electronic Information, Services, and Networks 3270

Acceptable Use of Electronic Networks 3270P

Internet Access Conduct Agreement 3270F

Equal Education, Nondiscrimination and Sex Equity 3280

Relationship Abuse and Sexual Assault Prevention and Response……………………3285 

Sexual Harassment/Intimidation of Students 3290-3290F

Hazing, Harassment, Intimidation, Bullying, Cyber Bullying, Menacing 3295

Hazing, Harassment, Intimidation, Bullying, Cyber Bullying, Menacing 3295P

Hazing, Harassment, Intimidation, Bullying, Cyber Bullying, Menacing 3295F

Bullying Awareness Week 3296

Drug Free School Zone 3300

Prohibition of Tobacco Possession and Use…………………………………………..3305

Gangs and Gang Activity 3310

Substance and Alcohol Abuse 3320

Student Discipline 3330

Academic Honesty 3335

Corrective Actions and Punishment 3340-3340P 

4

Use of Restraint, Seclusion and Aversive Techniques for Students 3345

Detention 3350

Discipline of Students with Disabilities 3360

Student Sex Offenders 3365

Searches and Seizure 3370-3370P

Extracurricular and Co-Curricular Participation Policy……………………….3380-3380P

Extra- and Co-Curricular Chemical Use Policy……………………………….3390-3390P

Extracurricular Activities Drug-Testing Program 3400

Extracurricular Consent Form 3400F

School Sponsored Student Activities 3410

Student Fund Raising Activities 3420

Distribution of Fund Drive Literature Through Students 3430

Student Fees, Fines and Charges/Return of Property 3440

Student Vehicle Parking 3450

Student Vehicle Parking Application 3450F

Student Trip to Foreign Country 3460

Student Protection

Student Health/Physical Screenings/Examinations………………………………3500-3500F

Concussion Guidelines 3505

Return to Play Protocol………………………………………………………………..3505A

Acknowledgement of Receipt of Concussion Guidelines 3505F1

Authorization to Return to Play or Participate 3505F2

Administering Medicines to Students 3510

Authorization for Self-Administered Asthma/Emergency Medication 3510F1

Indemnification/Hold Harmless Agreement for Self-Administration of Medication 3510F2

Contagious or Infectious Diseases 3520

Immunization Requirements 3525

Suicide 3530

Emergency Treatment 3540

Student Interviews, Interrogations or Arrests 3545

Student Interview Form 3545F2

Removal of Student During School Hours 3550-3550P

Video Surveillance 3560

Termination of Driving Priveleges…………………………………………………….3565

Student Records 3570

Student Records (Notification to Parents and Students of Rights

Concerning a Student’s School Records) 3570F

Student Records (Maintenance of School Student Records) 3570P

Student Data Privacy and Security…………………………………………………… 

Relations with Non-custodial Parents (Version A) 3580

Records of Missing Children 3610

Transfer of Student Records 3620

3575

5

4000 SERIES—COMMUNITY RELATIONS

Goals 4000

Public Participation

Public Relations 4100

Public Participation in Board Meeting 4105

Request to Appear Before the Board 4105F

Public Complaints 4110

Uniform Grievance Procedure 4120

Uniform Grievance Form 4120F

Public Access to District Website 4130

Visitors to the Schools 4140

Accommodating Individuals with Disabilities 4150

Notice to Parents Required by No Child Left Behind Act of 2001 (NCLB) 4160

Public Access

School-Support Organizations 4200

Community Use of School Facilities 4210

Community Use of School Facilities 4210P

Fee Schedule for Community Use of School Facilities 4210F

Community Use of School Facilities 4210F2

Facilities Use Agreement 4220

Equipment Usage 4225

Use of School Property for Posting Notices 4230

Distribution of Fund Drive Literature Through Students 4240

Educational Research in District Schools 4250

Public Conduct

Conduct on School Property 4300

Contact with Students 4310

Disruption of School Operations 4320

Spectator Conduct and Sportsmanship for Athletic and Co-Curricular Events 4330

Relations with Governmental Agencies

Relations with the Law Enforcement and Child Protective Agencies 4400

Investigations and Arrests by Police 4410

Sex Offenders 4420

Sex Offenders ….4420F1 & F2

Gifts

Public Gifts/Donations to the Schools 4500

Public Gifts/Donations to the Schools………………………………………………..4500P

Public Gifts to the Schools:  Donations of Material/Equipment Affecting Building Structure 

or Maintenance 4510

Volunteers 

Volunteer Assistance 4600 

6

Volunteer Procedures 4600P 

Volunteer Application 4600F1 

Volunteer Criminal History Records Fingerprint Check Request 4600F2 

Volunteer Confidentiality 4600F3

5000 SERIES—PERSONNEL

Goals 5000

Hiring

Hiring Process and Criteria 5100

Procedures for Obtaining Personnel Records for Applicants 5100P

Authorization for Release of Information Form 5100F1

Request to Employer Form 5100F2

Request for Verification of Certificate Form 5100F3

Certificated Personnel Reemployment 5105

Informal Review 5107

Criminal History / Background Checks 5110

Equal Employment Opportunity and Non-Discrimination 5120

Reporting New Employees 5125

Administrative Leave 5130

Employee Rights, Responsibilities and Conduct

Applicability of Personnel Policies 5200

Job Descriptions 5205

Work Day 5210

Assignments, Reassignments, Transfers 5220

Accommodating Individuals with Disabilities 5230

Health Examinations 5235

Sexual Harassment/Sexual Intimidation in the Workplace 5240

Sexual Harassment/Sexual Intimidation in the Workplace Acknowledgement 5240F

Certificated Staff Grievances 5250

Abused and Neglected Child Reporting 5260

Report of Suspected Child Abuse, Abandonment or Neglect 5270

Personal Conduct 5280

Professional Standards Commission (PSC) Code of Ethics 5281

Solicitations 5285

Professional Employee Representation for Purposes of Negotiations………………….5295

Political Activity - Staff Participation 5300

Tobacco Free Policy 5310

Drug-Free Workplace 5320

Drug and Alcohol Abuse Testing Program and Procedures 5320P

Drug and Alcohol Abuse Testing Acknowledgement 5320F1

Drug and Alcohol Abuse Testing Agreement 5320F2

Employee Use of Social Media Sites, Including Personal Sites.............................5325-5325P

Employee Electronic Mail and On-Line Services Usage 5330

Employee Electronic Mail and On-Line Services Usage Acknowledgement 5330F

Employee Use of Electronic Communications Devices 5335

Evaluation of Certificated Personnel 5340 


Parent and Guardian Input Form 5340F

Certified Personnel Resignation (Release from Contract) 5350

Dress and Appearance 5360

Nonschool Employment by Professional Staff Members 5370

Professional Research and Publishing 5380

Compensation and Benefits

Leaves of Absence 5400

Sick Leave Bank………………………………………………………………………5401

Proof of Illness 5405

Family Medical Leave 5410-5410P

Jury Duty 5412

Witness for Court Appearance Leave 5413

Long-Term Illness/Temporary Disability 5420-5420P

Insurance Benefits for Employees / Trustees 5430

School Holidays 5440

Vacation Leave 5450

Workers’ Compensation Benefits 5460

Leaves of Absence – Military Leave 5470

Leadership Premiums…………………………………………………………………..5480

Certified Personnel Records

Personnel Records 5500

Personnel Records Procedure 5500P

Employee Health and Welfare

Staff Health 5600

Wellness Policy……………………………………………………………………….5601

Prevention of Disease Transmission 5610

Employment Practices

Substitutes 5700

Teachers’ Aides/Para-educators 5710

Volunteers / Contractors 5720

Private Service Providers / Consultants 5725

Volunteer--Authorization to Release Information 5730

Reduction in Force..............................................................................................5740-5740P

Employing Retired Teachers & Administrators 5750

Classified Employees

Classified Employment, Assignment and Grievance 5800-5800P

Compensatory Time and Overtime/Classified Employees 5810

Employee Compensation Non-Annualized Election 5815

Evaluation of Non-Certificated Staff 5820

Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers 5830-5830P

Personal Property Vandalism…………………………………………………………5840

8

6000 SERIES—ADMINISTRATION

Goals 6000

Superintendent 6100

Board/Superintendent Relations 6100P

District Organization 6200

Administrative Staff

Duties and Qualifications of Administrative Staff Other Than Superintendent 6300

Employment Restrictions for Administrative Personnel 6310

Evaluation of Administrative Staff 6320

Parent and Guardian Input Form 6320F

Professional Growth and Development 6330

Principals 6400

7000 SERIES—FINANCIAL MANAGEMENT

Goals 7000

Budget

Budget and Program Planning 7100

Budget Implementation and Execution 7110

Budget Adjustments 7120

Accounting System

Accounting System Design 7200

GASB Statement 34 (Accounting System) 7210

Documentation and Approval of Claims 7220

Financial Fraud and Theft Prevention 7225

Financial Reporting and Audits 7230

Federal Impact Funds 7240

Federal Impact Funds 7240B

Federal Impact Funds 7240P

Fund Accounting System (GASB Statement 54) 7250

Student Activity Funds 7260

Property Records 7270

Revenues 7300

Investment of Funds 7305

Advertising in Schools/Revenue Enhancement 7310

Expenses

Purchasing 7400

Public Works Contracting and Procurement 7405

Public Procurement of Goods and Services 7407

Petty Cash Funds 7410

Personal Reimbursements 7420

Travel Allowances and Expenses 7430

Credit Cards 7440

District Credit Card Holder Agreement 7440F

Fees 

New Fees or Increase of Fees 7500

Declaration of Financial Emergency……………………………………………………….7600FA2

Declaration of Financial Emergency Procedure…………………………………………...7600P

9

8000 SERIES—NON-INSTRUCTIONAL OPERATIONS

Goals 8000

Transportation 8100

Extracurricular Transportation 8105

Extracurricular Transportation Liability Waiver 8105F

Safety Busing 8110

Hours of Service of Drivers 8115

Bus Routes, Stops and Non-Transportation Zones 8120

Transportation of Students with Disabilities 8130

Student Conduct on Buses 8140

Unauthorized School Bus Entry 8150

Contracting for Transportation Services 8160

District-Owned Vehicles 8170

District-Owned Vehicles Procedure 8170P

Driver Training and Responsibility 8180

Use of Wireless Communications Devices by Bus Drivers 8185

Emergencies Involving Transportation Vehicles 8190

District Vehicle Idling 8195

Wellness

Local School Wellness 8200

District Nutrition Committee 8210

Food Services 8220

Nutrition Standards 8230

Water Consumption/Water Bottle Policy 8235

School Meals 8240

Guidelines for Food and Beverages Sales 8250

Teacher-to-Student Incentive 8270

Emergencies 

Emergencies / Disaster Preparedness 8300 

Disaster Preparedness 8300P 

Automated External Defibrillators 8310 

Automated External Defibrillator Program Implementation and Procedures 8310P 

Automated External Defibrillators – Certified Users Form 8310F1 

Automated External Defibrillators – Inspection and Inventory Form 8310F2 

Automated External Defibrillators – Incident Report Form 8310F3 

Fire Drills and Evacuation Plans 8320 

Emergency Drills Rules and Procedures 8320P

Activity Trips 8400

Risk Management 8500

District Safety 8510

Inspection of School Facilities / Emergency Evacuation Plan 8520 

10

Property Damage 8530

Records Management 8600

Retention of District Records 8605

HIPAA 8610

Computer Software 8700

9000 SERIES—SCHOOL FACILITIES

Goals 9000

Acquisition, Use and Disposal of School Property 9100

Contractor License, Surety Bonds and Insurance 9200

Operation and Maintenance of District Facilities 9300

Safety Program 9400

Security 9500

Facilities Operations 9600

Waste Management and Recycling 9610

District-Wide Asbestos Program 9700

Hazard Mitigation – Chemistry Lab Disposal 9705

Naming of School Facilities 9800

Memorials on School Grounds………………………………………………………………9805







American Falls School District No. 381

THE BOARD OF TRUSTEES 1000

Legal Status and Operation

The Board of Trustees of the American Falls Joint School District #381 is the governmental 

entity established by the State of Idaho to plan and direct all aspects of the District’s operations 

to the end that students shall have ample opportunity to achieve their individual and collective 

learning needs and to provide a thorough system of education.  

The District in its corporate capacity may sue and be sued and may acquire, hold, and convey 

real and personal property necessary to its establishment, extension and existence.  The District 

shall have authority to issue negotiable coupon bonds and incur such other debt, in the amounts 

and manner, as prescribed by law.  

The policies of the Board define the organization of the Board and the manner of conducting its 

official business.  The Board’s operating policies are those that the Board adopts from time to 

time to facilitate the performance of its responsibilities.

Legal Reference: I.C. § 33-301 School districts bodies corporate 

I.C. § 33-511 Maintenance of schools 

I.C. § 33-512 Governance of schools 

I.C. § 33-1612 Thorough system of public schools 

      I.C.    33-506 Organization and Government of Board

Policy History:

Adopted on: 12/18/2012

Revised on:

1000-1